References & Verifications

I-9 Right to Work Verification Checks

Recent focus on immigration in the news has brought much attention to the I-9 verification process. For employers, this process and associated compliance issues can be engulfing, to say the least.

Still, the Immigration Reform and Control Act (IRCA) of 1986 established that it is illegal for U.S. employers to knowingly hire or recruit illegal immigrants AND that employers must be able to attest to their employees’ immigration status. Thus, essentially every employer in the US must act as a representative of Immigration and Customs Enforcement and do their part to ensure the right to work status of their employees.

Combined with IRCA, several states have introduced laws requiring that legal right to work (I-9) verification take place through the Department of Homeland Security’s (DHS) E-Verify system. This system certainly facilitates the process yet still leaves compliance issues, coordination, and administration of the process in the hands of the employer.

Our I-9 Verification Description of Service

E-Verify

Receive automated I-9 verification results using E-Verify, as required by law in several states, to establish your employee’s right to work. Results are reported and stored via E-Authorize, our on-demand enterprise screening system.

Audit Advantage™ Employment Eligibility System

Our I-9 employment eligibility management system provides all the features your company needs to ensure worker eligibility and compliance with I-9 form and documentation requirements. Audit Advantage™ is a single source solution to bring your employment verification records up to government recordkeeping standards and to ensure future compliance with the myriad changes in state and federal laws affecting the verification of employment. Download our I-9 Audit Advantage Verification fact sheet.

ANNOUNCEMENT: USCIS recently introduced E-Verify Self Check, a voluntary, fast, free, and simple service that allows your employees and job candidates to check their own employment eligibility in the United States. If any mismatches are found between the information they provide and the records within the Department of Homeland Security or Social Security Administration, Self Check will inform the individual of how to correct those mismatches. Learn more here.

• Turnaround Time:
  Varies
• List Price:
  $9.75

Employment Verification Services

One of the most common ways applicants deceive prospective employers is by stretching the truth regarding their past employment history, including salary earned, time of service, and job titles. Because of this, employment background checks have grown to become a staple in the hiring process for a large number of companies. When you verify applicant employment claims you are able to make better, more informed hiring decisions.

Description of Service

Our basic employment verification service provides a confirmation from the applicant’s employer of start date, end date, title, salary and eligibility for rehire. Most verifications are completed by phone but some must be handled by mail. Either way, our experts get the job done right, fast.

• Turnaround Time:
  75% within 3 days 97% within 5 days
• List Price:
  $12.00
• View a Sample Report

Education Verification Background Check

In today’s world, it is far too easy to gain fake credentials for everything from a high school diploma to a law degree. And while degree mills are certainly not the norm, it pays to verify the accuracy and validity of your applicant’s educational claims.

Description of Service

Proforma offers pre employment education background checks to verify your applicants’ post-high school educational degrees. We typically verify the highest level attained but the verification can be expanded further. We match our methodology to the individual institution, following the protocols necessary to achieve a successful verification. Sometimes this means we interact directly with the college or university and other times we’re dealing with an outside authority.

Due to increasing fear of litigation and privacy concerns, many institutions require a signed release from the applicant before they will provide any or certain types of education verification. At Proforma, we offer a unique signature capture technology that captures your applicant’s signature via a web-based mouse-enabled consent form. The applicant actually signs the consent form using a computer mouse and the system captures the written signature. In contrast to a standard check-box electronic signature, the signature we capture can then be used to satisfy the “wet” signature requirements of such institutions.

• Turnaround Time:
  24-72 hours
• List Price:
  $11.00

TruView™ Employment Reference Checks

Collect insightful information that goes straight to the bottom line with Tru-View™ Employment Verifications and Reference Checks

Typical employment verifications and employee reference checks are a time-consuming task that generally yields little more than simple fact checking. Most previous employers are simply unable to verify more than the basics of employment dates and positions held for fear of defamation. As such, considering the insight you could gain from the people who have supervised and worked alongside your prospective employee, the standard reference check falls short.

Tru-View, on the other hand, is a powerful applicant-driven reference check and verification system that collects insightful feedback about prospective employees from the people who have supervised and worked with them.

Tru-View sends an average of 65% in savings and productivity gains direct to the bottom line compared to traditional in-house employment verifications.

• Get unlimited reference checks and employment verifications for one low price
• Price is comparable to what you currently spend in verifications
• Reallocate labor to other valuable HR tasks
• Gain predictive data about your applicant
• Make better hiring decisions, the first time

In just a few minutes you can enter your applicant data into Tru-View and the system will do the work of collecting applicant references, soliciting anonymous feedback on a variety of performance-predicting traits, and reporting back on the results. Most reports are completed and delivered to you within 48 hours.

How It Works

1. Self-serve access enables you to quickly and easily add new applicants to the Tru-View assessment system.
2. Tru-View invites your applicants to enter their employment reference information and complete a self-assessment survey directly inside the Tru-View system.
3. Reference sources identified by your applicant are invited by Tru-View to complete an anonymous assessment of the applicant.
4. A final report is compiled and emailed to you for review and evaluation.

Tru-View Delivers Savings and Value that Drop Straight to the Bottom Line

Based on a typical employment reference check, Tru-View can deliver savings and bottom line value of at least $18 to $80 per applicant. Multiply these savings across your total number of reference checks you perform and watch the savings multiply quickly.

Benefits of Tru-View Employment Verifications and Reference Checks

• Higher Quality Information: Reference providers are able to quickly and confidently supply insightful feedback about your applicant knowing that their input will be anonymously reported.

• Cost Effective: Gain more useful decision-making information at prices comparable to what you currently spend on reference checks. Add to this the time savings, reallocation of labor, and value of better decision making enabled by Tru-View and you’ll experience real savings and true bottom line results – up to 65% over traditional verifications.

• Time Efficient: Tru-View requires very little time on the part of your staff so their valuable time can be reallocated toward other important HR tasks to bring added value to your organization.

• Predictive Intelligence: Unlike typical reference checks, which are focused on past performance, Tru-View measures traits that are more likely to predict how well your applicant will perform inside your organization.

• Convenient and Accessible: Tru-View is convenient and highly accessible to your applicants and their reference sources, available via mobile devices, including iPhone and iPad, as well as through any standard Internet connection.

• Scalable: Enter an unlimited number of applicants into the Tru-View system and enable your applicants to add any number of reference sources to their application.

• Turnaround Time:
  varies
• List Price:
  $29.00
• View a Sample Report

Employee Reference Check

Personal and professional employee reference background checks can be a powerful source of information about the traits of your applicant. When an applicant provides personal reference information for employment purposes, you have the opportunity to gain insight that can help you determine if the applicant will be a good fit for the job and your organization.

Description of Service

We will conduct an employee reference check to verify the personal or professional references of your applicant by asking questions related to the applicant’s dependability, honesty, judgment, stress response, character, and years known. Select from among our bank of pre-designed questions or create a custom questionnaire to meet your needs.

• Turnaround Time:
  75% within 3 days or less 97% within 5 days or less
• List Price:
  $14.00

Professional License Verification Services

Whether your need for a professional license background check stems from a legal requirement or is a simple fact-checking mission, the benefits of verifying your applicant’s license, certification, or credential are numerous. When your employees are properly credentialed your organization gains greater liability protection, regulatory compliance, quality control, and peace of mind.

Description of Service

We will verify your applicant’s professional license, certification, or credentials, the date issued, expiration date, and status with the issuing authority.

• Turnaround Time:
  95% within 3 days or less 98% within 5 days or less
• List Price:
  $11.00

Supervisor Interview and Pre-Employment Verifications

When you ask an applicant to provide a supervisor reference you have the opportunity to gain insightful information about the work ethic of your potential employee. Former supervisors can offer first-hand insight to the applicant’s reported work history and performance. These interviews can play an important role in the pre-employment verification process.

Description of Service

Our supervisor interview and pre employment verification service is the most in-depth of our employment verification services. It includes basic employment verification along with a series of questions to assess the applicant’s work performance from a supervisor’s point of view. Questions relate to the applicant’s level of dependability, job performance, initiative, personality traits, nature of job, and other performance-related questions. Use our bank of questions or customize the interview to meet your needs.

• Turnaround Time:
  75% within 3 days
  97% within 5 days
• List Price:
  $14.00