Proving the ROI of Background Screening

roi of background screeningWhile it’s true that many organizations background check their employees solely due to contractual or regulatory obligations and thus view it purely as an expense, many others view background screening as a way to build competitive advantage by reducing turnover, improving quality of hire, and mitigating human capital-related risks.

Either way you look at, two facts remain:

  • Background screening represents a significant investment in time and money
  • The risks of doing it wrong can be almost as bad as not doing it at all

Because of this, any organization can quickly start to question… is it really worth it? How much actual dollar value does a background screening program deliver?

Glad you asked.

We recently set out to answer the question of Return On Investment (ROI) in background screening. Are the more than 90% of American corporations that rely on employment screening incurring an expense or are they making a smart investment?

Factors Affected by Hiring the Wrong People

Since background screening is about making better hiring decisions, to understand the potential ROI of this activity we believe you must first consider the impact to an organization of hiring the wrong individuals. Here are the three most significant factors:

  1. Turnover
    HR professionals and company accountants understand that turnover costs money, but how much? Researchers estimate the cost to replace an employee totals anywhere from 30% to 150% of an employee’s annual compensation. Hiring the wrong people increases turnover rate and sends those costs straight to the bottom line.
  2. Occupational Fraud
    From asset misappropriations to corruption schemes and fraudulent statements, occupational fraud is a costly form of theft. According to the Association of Certified Fraud Examiners 2012 Report to the Nation on Occupational Fraud and Abuse, the typical organization loses 5% of its revenues to fraud each year, with a median loss of $140,000.  Small business suffered the largest median losses, attributed to the notion that they have fewer anti-fraud controls in place.
  3. Catastrophic Events
    Catastrophic events include workplace violence, sexual harassment, and accidents that occur due to falsified qualifications or alcohol/drug use. Compounding these events are the resultant law suits and negligent hiring litigation that nearly always follow on.  Based on estimates from the Workplace Violence Research Institute, SAMHSA, and others, it is estimated that catastrophic events cost the U.S. economy about 1.3% of GDP.

The Cost of a Bad Hire

In total, we found that the business losses that can be reduced by background screening – including turnover, theft/fraud, and catastrophic events (and their resultant legal losses)—add up to over $1.5 trillion annually. When this data is compared against total business revenues (GDP) and applied to an “average” company, we estimate that 13.4% of all revenues go into a company’s “waste bank”.

A Model for Valuating the ROI of Background Screening

The model we have created below is based upon the work and formulas derived by Charles Handler, Ph.D. and Steven Hunt, Ph.D. This model captures and quantifies the various components that cost companies money by hiring the wrong employees. Included in these calculations are the cost of employee turnover and the costs of catastrophic hires—employees who engage in theft, violence, sexual harassment, etc.

These costs, and the estimates regarding how much a strategic background screening program can reduce them, are then compared to the actual costs of operating a background screening program to arrive at an estimated ROI.

According to the US Small Business Administration, for every dollar an employer invests in employment screening, the return on investment ranges from $5-16, resulting from improved productivity, reduced absenteeism, lower turnover—and decreased employer liability.

The figurative company consisting of 10,000 employees in the example shown below would realize a significant ROI—to the tune of $12.8 million dropped to the bottom line—that would provide clear evidence to the organization that background screening is not only necessary as part of a best practices approach to hiring, but also that it delivers real value to the company’s bottom line. (Not to mention preserving the safety of employees and the public image of the enterprise.)

 

Download a Detailed Copy of this Worksheet (PDF)

background screening roi calculator

Of course all of these numbers are reliant on having a background screening program that is run properly; meaning, it adheres to best practices at all levels.  As this discussion of ROI proves, there is plenty of room for improvement in reducing the cost of a bad hire through employment screening.  The starting point, however, must be the introduction of a strategic background screening program implemented by a highly qualified provider.

We invite you to discuss your screening program with our professionals.  Request a consultation.

 

employment screening guide

About Michael Gaul

A security industry professional since 1988, Michael has extensive expertise in the fields of human capital risk management, physical security, and background screening process management. Michael leads Proforma’s sales, marketing, and strategic customer relations efforts.
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